Traveling with your manual wheelchair: keep it light and easy

“There’s always more to think about than people realize,” says Sofie. “Not every hotel or station is really accessible, even if their website says so. And sometimes you have to get creative to protect your chair or luggage properly.”

Still, she stays positive: “It takes some preparation, but when everything goes well, it’s always an adventure.”

Here you’ll find her experiences plus a series of practical tips to help you travel lighter, smarter, and with less stress.

Before you go: think ahead

The better you plan, the smoother your trip will be.

How do you travel?

“I usually travel by car within Europe,” Sofie says. “It’s more practical: I can take more with me and stay in control of my equipment.”

“When I fly, I choose airlines like KLM. They let me take my sports wheelchair for free and handle it with care.”

Each airline has its own rules, so if you plan to fly with your wheelchair, make sure to check their policies and our practical flying tips.

Where to stay?

Sites like booking.com let you filter for accessibility, but it’s worth double-checking before you book.

“I usually call ahead and look on the website or Google Maps to see the surroundings,” Sofie explains. “Once in Prague, I arrived at a so-called accessible hotel – only to find three steps at the entrance!”

Check photos or ask for details: door widths, entrance ramps, bathroom setup, access to dining areas etc.

Pro tip: also check the area around your hotel. Slopes, sidewalks, and parking can make a big difference.

Is your wheelchair travel-ready?

Check your wheelchair a few days before leaving: tire pressure, bolts tight, cushion in good shape? A quick 10-minute tune-up can save you a lot of trouble on the road.

Protect your wheelchair during transport

Use a sturdy travel bag or cover, ideally reinforced around vulnerable areas like the wheels or backrest.

“I use a modified stroller bag,” Sofie says. “It has extra flaps and a hard base with wheels, so I can roll it myself. That way, my chair is protected better once it’s checked in.”

Remove any loose parts or pack them separately. Take photos of your chair before you travel (helpful for damage claims), and attach labels with your name, phone number, and the word ‘FRAGILE’.

Pack smart: travel light

When you self-propel, every kilo matters. The lighter you pack, the easier you move.

“I always keep my essentials in my carry-on,” says Sofie. “Medical supplies, catheters, underwear, and some clothes – enough for a few days in case my luggage gets lost. In some countries, you just can’t find the materials I need.”

Use lightweight travel bags with clips that attach to your chair. Sofie uses one from Phoenix Instinct that hooks to the back of her wheelchair: “They’re not cheap, but worth it. It keeps my hands free.”

Pro tip: keep heavier items low and close to your backrest for better balance.

Accessible travel agencies that go the extra mile

Some travel agencies specialize in fully accessible vacations. They handle the planning, excursions, and can provide a contact person in case anything goes wrong.

“There are great accessible resorts out there. In Turkey, I stayed at one that had thought of everything: pool lifts, beach wheelchairs, even raised loungers by the pool. It was such a pleasant surprise.”

Three extra tips from Sofie

1. Use a European Disability Card: recognized across Europe, it gives discounts in museums and public transport.
2. Translate your medical info (condition, medication, blood type) into English and keep it on your phone or in your wallet.
3. Bring a small emergency or repair kit: an Allen key or extra inner tube can save your trip.

Do you have a wheelchair-friendly travel tip?

Share your experience on social media using #Vigotip or email connect@vigogroup.eu. Your story might help other travelers!